Job Office Assistant (Contract to Hire Position)

We are looking for a highly organized, detail-oriented, and responsible Office Assistant to join our team. In this role, you will be the backbone of the office, ensuring smooth daily operations and supporting our staff with a variety of clerical tasks. The ideal candidate will be proactive, have excellent communication skills, and be comfortable working in a fast-paced environment. If you’re someone who enjoys multitasking and is eager to learn and grow. we look forward to hearing from you.

• Answer phone calls, direct them to the appropriate department, and provide basic company information.
  
• Perform general office duties, including sorting and distributing mail, photocopying, faxing, and scanning documents.
  
• Maintain and organize physical and electronic files, ensuring documents are up-to-date and easy to access.
  
• Assist with scheduling appointments, meetings, and conference calls.
  
• Update and maintain calendars for office managers and executives.
  
• Ensure the office space is organized, clean, and well-maintained.
  
• Manage office supplies and ensure they are adequately stocked.
  
• Oversee incoming and outgoing mail, ensuring timely distribution and delivery.
  
• Track packages and arrange for courier services when needed.
  
• Provide administrative assistance to other departments as needed.
  
• Be open to cross-training and assisting in other areas of the company.

Requirements

• High School Diploma or equivalent.
  
• Prior experience in an office environment, with a strong background in customer service and clerical duties.
  
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), with the ability to update calendars and schedule appointments.
  
• Excellent written and verbal communication skills.
  
• Highly organized, detail-oriented, and able to multitask effectively in a fast-paced environment.
  
• Willingness to learn and grow with the company, demonstrating flexibility and a positive attitude.
  
• Must have a valid driver’s license and be willing to travel locally as required.
  

Benefits

• Pay: $15 per hour
  
• Hours: 20 hours per week (5-hour shifts) & 4 days a week.
  
• Flexible Work Schedule: In-office (Minimum 3 days in person) and one day WFH.
  
• Growth Opportunities: Chance to learn new skills and advance within the company.